Adding Shared Resources: Calendars and Rooms
This is a quick how-to on adding Calendars and Rooms. The feature is nothing new to Outlook, but let’s bring in the context of the cloud and Office 365. It may be worthwhile noting that any changes you make in Outlook or on the Outlook Web App will sync both ways. That is, if you add a Shared Calendar in Outlook, you will then also be able to see this Shared Calendar in the Outlook Web App at http://mail.office365.com. This is useful if you’re on the go, or just don’t have access to your standard computer.
Below is the standard process for adding a Shared Calendar, followed by Rooms, and then a quick screenshot showing how these are accessible from the Outlook Web App.
Adding a Shared Calendar in Outlook 2013
In the 'Home' tab in the ribbon, find the drop-down item 'Open Calendar' and select 'From Address Book…'
An example search for 'Boardroom' is below.
The 'Boardroom' account will be found. Click on 'Calendar ->' to insert it into the adjacent field.
Click 'OK' to add the calendar. Please allow a short period for the existing calendar items to synchronise.
Adding a Room in Outlook 2013
In the 'Home' tab in the ribbon, find the drop-down item 'Open Calendar' and select 'From Room List…'.
In the window that appears, search for the relevant name of a Room. In this example, the search word 'Meeting' finds 'Meeting Room 1'.
Click 'Rooms ->' to insert it into the adjacent field.
After you click 'OK', 'Meeting Room 1' will be visible in the folder pane on the left-hand side. Use the same process to add additional rooms.