The Fundraising Accelerator supports a variety of recurring gift options including:
- Gifts can recur over different periods. For example, every 1 month, or 2 weeks or 1 year.
- Gifts can recur indefinitely or a fixed number of times.
- Gifts can be for a single cause or for all split across multiple causes.
- Gifts can be for a specific amount each period or different e.g. $50 per month or they could be for a single amount split cross a number of periods e.g. $100,000 split over 12 individual months.
For full list of the Fundraising Accelerator regular giving capabilities, refer to the Regular Giving training module.
In this example, a supporter wants to make a regular gift of $100 per month on the 15th of each month for an indefinite period and they want to pay via direct debit.
First, locate the contact or account and click on the Quick Donate button as we did in the previous example.
Change the Opportunity Type to Recurring Donation.
Check the Donation Type and the Donation Name fields and then specify an Amount of $100.
Again, remember to check the existing contact details to ensure you’re adding the details to the correct contact and you have the relevant mailing address and/or email address for receipting captured in the system.
In this example we are going to process a Direct Debit payment. If you wish to process a regular gift with a credit card you use the credit card payment options like we did in the earlier example.
In the Payment Source section, specify process type Via ProntoPayments, and in Payment Type specify Bank Account.
The gateway will normally default to your direct debit payment gateway. There’s no need to use the Process First Opportunity Real Time option as direct debit cannot be processed in real time. However, if you are processing a credit card transaction for a regular gift, checking this option will process the first gift instantly upon saving the opportunity.
Enter the Bank Name, Bank BSB and Bank Number fields. Double check these entries with the supporter to ensure they are correct as there is no validation possible on these details.
The Recurring Donation section, since this is an ongoing transaction, we set the Open-Ended Status field to a value of Open. This will disable the Instalments field.
If on the other hand, the supporter wanted to make 10 gifts only, and you would set the Open-Ended Status field to None, the Schedule Type to Multiply By and the Instalments field to 10.
Since this is a monthly gift to be processed on the 15th of each month, specify an Instalment Period of Monthly. Note, that there are other options including quarterly, yearly, weekly and 1st and 15th.
Since the supporter wished to have their gifts process on the 15th, specify the Date Establish as 15th of the current or next month (depending on what the current date is). For example, if today is the 10th of November then you would specify date of the 15th of November. If it was the 20th of November, you would specify the 15th of December.
When you have completed all the other relevant details, click on the Save button. This will save the gift and establish it as an ongoing gift for the supporter. In the case of recurring gifts, these are receipted through the consolidated statements process. This means that receipts are not generated for each gift individually, rather an annual statement is produced and sent to the client at the beginning of the following financial year.