Some companies have Matching Gift programs, where when an employee donates, the company will also donate a matching amount. The second gift from the company is entered as a Matching Gift in the system.
There are a few important steps in setting up and recording a matching gift program.
First, select an Organisation and indicate that the Company offers Matching Gifts.
On the Accounts Tab.
Select an Organisation and click Edit.
Tick Matching Gift Company in the Matching Gift Information section. Click Save.
Now that the organisation’s account record has been updated. The next thing we need to do is to make some additional changes to each staff member’s gifts opportunities as they entered into the system. This can be recorded through Quick Donation Entry, Batch Donation Entry or through the Bulk Data Import, however, each gift will need to have a few minor changes made to ensure that the matching gifts are properly recorded.
For each of the staff members donation opportunities, locate the opportunity once it’s been completed, either using the opportunities tab on the contact or through the general opportunities tab.
On the Opportunities Tab.
Select the Donation and click Edit.
Match this Donation to the Organisation by setting Matching Gift Account to the account of the organisation and set the Matching Gift Status to Submitted.
You have now connected this donation to the Matching Gift Account.
Repeat the above process for each staff member’s donation opportunity.
When the organisation has also donated their matching gift, the next step is to create a new Matching Gift Opportunity against the Organisation’s Account. This needs to be entered and matched up with each of the staff members’ gifts to show the relationship between the two sets of donation opportunities.
Click the Matching Gift Account of the Opportunity.
On the Related Tab, scroll down to the Opportunity Section and click New Account Donation.
Select Matching Gift and click Next.
Fill in the necessary details for the Matching Gift and click Save.
You have now created a Match Gift Donation on the Organisation. We will now link that opportunity to each of the staff member’s donation opportunities.
On the Opportunity we have created, click Find Matched Gifts.
The wizard will help you find each of the staff member’s gift opportunities. Once you found the opportunity associated with a particular staff member’s gift, select it by ticking the Checkbox. Select all the lines that are applicable.
If you cannot see a particular gift, you can use the Find More Gifts button until all staff gifts have been associated with the corresponding account gift.
When you have finished click Save.
You have now successfully matched the donations from the contacts to the organisation.
Salesforce NPSP will automatically connect the matching gift donations and the staff member contacts are each given a partial soft credit for the matching gift donation to show the additional contribution from their employer.
The Contact’s original donation will also have the Matching Gift Status updated to Received.
Note: The Matching Gift Status will only be updated to Received once the Matching Gift stage is Won.